Who can certify?

Who can certify your documents?

A certified document is a copy of an original document that has been certified as a true copy of an original document. To obtain an originally certified copy, you will need to present the original document and a photocopy of that document to one of the people1 outlined below.

If the documents have not been certified in the correct manner, you may be asked to provide a new certified document. The certification must:
 
  • Contain original wet ink (i.e. you cannot present a photocopy of a certified document);
  • Be dated within the last 12 months; and
  • Not be provided by a family member.
 

List of people who can certify your documents


Certain occupations

  • a person who, under a law in force in a State or Territory, is currently licensed or registered to practise in one of the below occupations:
    • Architect
    • Chiropractor
    • Dentist
    • Financial adviser or financial planner
    • Legal practitioner
    • Medical practitioner
    • Midwife
    • Migration agent (registered under Division 3 or Part 3 of the Migration Act 1958)
    • Nurse
    • Occupational therapist
    • Optometrist
    • Patent attorney
    • Pharmacist
    • Physiotherapist
    • Psychologist
    • Trade marks attorney
    • Veterinary surgeon


Other persons

  • A person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described)
  • An accountant who is a fellow of the National Tax Accountants’ Association; or a member of any of the following:
    • Chartered Accountants Australia and New Zealand;
    • the Association of Taxation and Managed Accountants;
    • CPA Australia; or
    • the Institute of Public Accountants
  • An agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public
  • Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
  • Australian Public Service employee engaged on an ongoing basis with 2 or more years of continuous service
  • Bailiff
  • Bank officer with 2 or more continuous years of service
  • Building society officer with 2 or more years of continuous service
  • Chief Executive Officer of a Commonwealth court
  • Clerk of a court
  • Commissioner for Affidavits or for Declarations
  • Credit union officer with 2 or more years of continuous service
  • Employee of a Commonwealth authority engaged on a permanent basis with 2 or more years of continuous service
  • Employee of the Australian Trade and Investments Commission, or the Commonwealth who is:
    • in a country or place outside Australia; and
    • authorised under paragraph 3 (d) of the Consular Fees Act 1955; and
    • exercising his or her function in that place.
  • Engineer who is:
    • a member of Engineers Australia, other than at the grade of student; or
    • a Registered Professional Engineer of Professionals Australia; or
    • registered as an engineer under a law of the Commonwealth, a State or Territory; or
    • registered on the National Engineering Register by Engineers Australia.
  • Finance company officer with 2 or more years of continuous service
  • Holder of a statutory office not specified in another item in this list
  • Judge
  • Justice of the Peace
  • Magistrate
  • Marriage celebrant registered under Subdivision C of Division 1 of Part IV of the Marriage Act  1961
  • Master of a court
  • Member of:
    • The Australian Defence Force who is:
      • an officer; or
      • a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 2 or more years of continuous service; or
      • a warrant officer within the meaning of that Act.
    • The Australasian Institute of Mining and Metallurgy
    • the Governance Institute of Australia Ltd
    • the Parliament of the Commonwealth
    • the Parliament of a State
    • a Territory legislature
    • a local government authority.
  • Minister of religion registered under Subdivision A of Division 1 of Part IV of the Marriage Act 1961
  • Notary public (authorised in Australia or in a foreign country)
  • An officer with, or authorised representative of, a holder of an Australian financial services licence, having 2 or more years of continuous service with one or more licensees
  • An officer with, or a credit representative of, a holder of an Australian credit licence, having 2 or more years of continuous service with one or more licensees
  • Permanent employee of the Australian Postal Corporation with 2 or more years of continuous service who is employed in an office supplying postal services to the public
  • Permanent employee of:
    • a State or Territory or a State or Territory authority; or
    • a local government authority
with 2 or more years of continuous service who is not otherwise specified in this list.
 
  • Person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made
  • Police officer
  • Registrar, or Deputy Registrar, of a court
  • Senior Executive Service employee of:
    • a Commonwealth authority
    • a State or Territory
  • SES employee of the Commonwealth
  • Sheriff
  • Sheriff's officer
  • Teacher employed on a permanent full time or part time basis at a school or tertiary education institution


1 Anti-Money Laundering and Counter-Terrorism Financing Rules Instrument 2007
 

This information is current as at 1 April 2019.

Note that where the Statutory Declarations Regulations 1993 require a person to have “5 or more years of continuous service”, the AML CTF Rules amend that period to “2 or more years of continuous service”.